Introduction

Nonprofit consultants have to focus on where the right hats: marketer, salesperson, project manager, and bookkeeper — all while trying to deliver high-quality client work. No wonder so many feel stretched thin. The good news? You don’t need a big team to scale. AI can help you delegate the busywork, protect your time, and focus on the parts of consulting that only you can do.

But let’s be real: AI won't simply give you what you need. If you feed it vague instructions, you’ll get vague results. The difference between generic output and game-changing support comes down to the prompts you use.

Here are the five AI prompts nonprofit consultants should have in their toolkit - plus advanced variations for when you’re ready to level up. 

1. Marketing: Clarify Your Messaging

Prompt: “Here’s my bio, services, and audience. Help me write a clear ‘I help’ statement that shows who I serve, what I do, and the outcome I deliver — in my voice.”

Most new nonprofit consultants try to do it all. The result? Messaging that’s vague, unfocused, and forgettable. This prompt helps you cut through the noise and position yourself clearly.

Advanced Move: Once you’ve nailed your “I help” statement, use AI for content batching. Feed it your topics and tone of voice, then generate a month of posts you can schedule in advance.

Sales: Write Winning Proposals

Prompt: “Based on this project description (or transcript from my discovery call), draft a client proposal that includes: overview, scope, outcomes, timeline, exclusions, and next steps.”

Proposals are one of the biggest time drains. With this prompt, you’ll save hours while still sending polished, professional documents.

Advanced Move: Ask AI to “interview” you about what’s missing. It will pressure-test your proposal, spot holes, and help you strengthen your scope before you hit send.

Client Delivery: Follow Up Without the Awkwardness

Prompt: “Write a warm but firm email reminding my client of the project timeline and next steps, while keeping the relationship positive.”

No one loves chasing clients for overdue feedback or late payments. AI can help you draft responses that are professional, clear, and non-confrontational.

Advanced Move: Build a bank of standard responses to recurring client scenarios (missed deadlines, scope creep, payment delays). Having these pre-written saves you emotional energy and keeps your processes consistent.

Operations: Design Your Ideal Week

Prompt: “Here are my recurring tasks, client hours, and personal commitments. Build me a weekly schedule that prioritizes revenue-generating activities and protects time for deep work.”

Consultants often mistake “busy” for “productive.” This prompt helps you design a week that works for your life — not against it.

 Advanced Move: Use AI to create recurring time blocks you can drop into your Google Calendar. Protect your energy while keeping your business on track.

Consultants in our mentorship program often realize: it’s not a client problem, it’s a time problem.

Bonus: Train a Custom GPT

If you’re ready to invest in the paid version, you can build a custom AI assistant trained on your own materials. We’ve uploaded everything from our mentorship transcripts to past proposals, creating a bot that knows our brand, voice, and systems.

This is like hiring a full-time assistant — without the overhead.

Conclusion

AI can’t decide your services, set your pricing, or run sales calls for you. But when used strategically, these prompts can cut hours of work from your week, keep your business running smoothly, and free you up to do the work that lights you up.

The key is clarity: the more specific you are in your prompts, the better the output. AI is only as effective as the direction you give it.

If you’re ready to go beyond prompts and build the consulting business you’ve been dreaming about, the Relatable Nonprofit Mentorship program is where you’ll find the strategy, community, and systems to make it happen.

Book a free strategy call to learn more.